People and Culture Administrative Assistant

Posted 20 March 2024
Job type Temporary
Discipline Human Resources Recruitment
Contact NameEmilie Stevenson

Job description

​We are currently partnering with a leading higher educational institution who are recruiting for a People and Culture Administrative Assistant to join their growing team on a temporary basis until the end of July.

Our client is proud to be recognised for its academic excellence and its strong close-knit community based in London.

This is a full-time position with a negotiable rate based on experience.

Duties will include (but are not limited to):

  • Providing proactive administrative support for Learning and Organisational Development activities across the institution including, accurate diary management, clear and responsive communication with attendees and facilitators, and other in-person and online support and liaise with internal and external partners in line with company’s values
  • Delivering high quality administrative support for ER activities across the company such as accurately and timely organisation of meetings and minute taking, proactively organise of meetings and activities
  • Preparing and draft high quality correspondence and other communications for action by the People and Culture senior management team
  • Handling internal and external enquiries from learners, suppliers, partners and other stakeholders promptly and accurately
  • Establishing, developing and maintaining suitable and accurate filing structures, spreadsheets, databases and other record keeping to enable effective collection of management and learner information
  • Researching information for the People and Culture senior management team and create presentations and briefing notes as requested
  • Raising purchase orders and facilitate invoice processing in a timely manner
  • Demonstrating value and importance of equality and diversity in every aspect of the company’s work and show commitment through everyday practice in the role
  • Performing other duties consistent with the role as requested, collaborating effectively with colleagues to achieve the company’s objectives

Experience required:

  • Delivering accurate and timely minutes for complex and sensitive meetings
  • Experience of providing high quality administrative support across multiple, organisational sensitive activities
  • Experience of using analytical and numerical skills to identify and highlight key points from complex material of information
  • Experience of managing several projects and competing priorities to achieve desired outcomes
  • Experience of using IT systems effectively to deliver high quality work

Skills, knowledge and expertise required:

  • Demonstrates and ability to deal appropriately with sensitive and confidential information about organisations and individuals
  • Be proactive in personal and professional development to improve individual knowledge, skills and behaviours for the current role and for the longer-term
  • Builds and maintains effective and inclusive working relationships with colleagues and stakeholders to achieve desired outcomes
  • Demonstrates excellent customer service in-person and virtually in a busy environment
  • Demonstrates a collaborative approach to working within the team and across functions
  • Demonstrates excellent organisational skill organisations skills and effective time management within a fast-paced environment

Rewards and Benefits:

  • Great working environment
  • Flexible working hours
  • Unique level of exposure for your development in both Learning & Development and Employee Relations

Working hours:

  • 35 hours per week
  • Monday – Friday, 9am-5pm
  • Working from available

Please note that you require recent experience to apply for this role.

James Andrews is acting as an employment agency and business in relation to this role.

At James Andrews Recruitment Solutions we try to respond to all applications personally, however, due to the high volume of applications this is not always possible. If you have not heard back from us within 72 hours, please assume that your application has been unsuccessful on this occasion.

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