Facilities Assistant

Posted 25 October 2023
Salary £22,066 per annum
Job type Permanent
Discipline Property Management & Construction Recruitment
Contact NameAilis Reilly

Job description

We are currently working in partnership with a Housing Association based in Buckinghamshire, who are recruiting for a Facilities Assistant on a permanent basis. The position is due to start immediately, on a part-time basis, with flexible days available. The salary is £22,066 per annum.

The ideal candidate will have experience with facilities management, manual handling, health and safety awareness and experience in providing administrative support to teams.

Duties will include (but are not limited to):

  • Providing administrative support to the Facilities Team

  • Maintaining the office building, ensuring it is a welcoming place and a high level of service is maintained

  • Providing new starters with their name badges, parking permits and business cards where applicable ensuring all supporting documentation is received

  • Holding responsibility for the day to day processing of purchase orders, invoices, and corporate purchasing card

  • Investigating all anomalies

  • Carrying out office manual handling which will include being responsible for incoming and outgoing post daily, it may also consist of some office moves i.e. moving furniture, desks and office equipment

  • Liaising with suppliers to request quotes and processing of purchase orders for facilities related goods and services. Ensuring value for money is achieved on all occasions and reviewing current suppliers periodically from this perspective

  • Providing new starters with their name badges, parking permits and business cards where applicable ensuring all supporting documentation is received

  • Assisting the Facilities Officer in the co-ordination of repairs and maintenance for the office

  • Monitoring of Facilities Helpdesk and email account allocating and resolving clients’ requests in line with set KPI’s

  • Assisting the production/changes of Employee Proximity ID badges on the access control system

  • Assisting with Display Screen Equipment Assessments

  • Undertaking regular workplace inspections covering the office

  • Undertaking a wide variety of tasks such as maintaining agreed standards of housekeeping and processes within the facility, minor repairs, re-stocking of various office supplies and processing of stationery orders

Experience required:

  • Experience required in Social Housing

  • Experience within facilities management

  • Experience within manual handling

Skills, knowledge and expertise required:

  • Intermediate knowledge of I.T. applications to include excel & word

  • Ability to work unsupervised and apply initiative when required

  • Excellent organisational skills to include time and priority management adhering to deadlines

  • Ability to undertake specific projects

Rewards and Benefits:

  • Part-time working

  • Flexible working days

Working hours:

  • 28.5 hours per week

  • Monday – Friday (flexible)

Please note that you require recent experience to apply for this role.

James Andrews is acting as an employment agency and business in relation to this role.

At James Andrews Recruitment Solutions we try to respond to all applications personally, however, due to the high volume of applications this is not always possible. If you have not heard back from us within 72 hours, please assume that your application has been unsuccessful on this occasion.

Don’t forget our recommendation scheme: Recommend a friend or colleague to us and receive up to £100 each once they have completed 20 days in a role via James Andrews! Terms and conditions apply, contact us for details.