Our client, who is based in Cambridge, is looking to recruit a HR Coordinator to join their team on a permanent basis.

DUTIES TO INCLUDE:

HR Processes

• Oversee probation arrangements for the department by liaising with line managers, maintaining records, updating the system, and following up as required

• Provide accurate annual leave calculations for all staff categories and maintain central record of leave taken

• Monitor and record absence for all staff in the department using the appropriate systems and manage any queries arising from this (absences include sick, long term sick, maternity/paternity, parental, unpaid or other leave)

• Manage the leaver process for resignations including the HR System procedure. Conduct exit surveys and maintain record of responses, feeding back to managers where appropriate

• Co-ordinate annual appraisal cycle and learning and development training (as required) alongside a senior team member, provide staff with appropriate guidance and documentation (updating as appropriate), maintain department completion rates and take action where gaps occur

• Provide guidance to staff in line with policies and procedures on HR issues, e.g. recruitment, induction, probation, appraisal, sick leave, compliance

• Manage the HR Mailbox, using initiative to make decisions on how to progress and resolve each item or refer to the HR Manager

• Attend HR forum meetings and any other HR related meetings to keep up-to-date with policies and procedures

• Support the HR Advisor on ER case work (note taking, provide guidance to manager on low risk case work directing them to relevant policies and procedures)

• Promote and disseminate information of any HR initiatives using established methods of communication

Recruitment Process

• Work with line managers on all recruitment using the organisations systems and following current best practice guidance

• Assist with the review of existing role profiles and drafting new role profiles with line managers

• Support Line Managers in the preparation of recruitment and strategic justifications for organisation approval, as well as drafting advertising documents for internal and external use

• Respond to queries as the key contact for recruitment liaising between applicants and the hiring manager(s)

• Act as a key contact for applicants, make interview arrangements and administer any tests when required

• Communicate as directed with candidates at all stages of the appointments procedure, including unsuccessful applicants

• Update organisation chart as changes occur

• Liaise with temporary employment services and contractors as required

New Starters and Induction

• Liaise with hiring managers to decide on the start date and advise on salary points and scales, provide guidance on the requirements for specific scale points and support the completion of business case approvals for appointments above certain pay points

• Use Web Recruitment System to confirm offers of employment in writing and request references

• Ensure necessary right to work documentation is on file and new starter paperwork is sent to relevant teams (i.e. Payroll)

• Coordinate and issue induction packs to new starters

• Conduct HR inductions for new starters, as well as managing any other induction activities

At James Andrews Recruitment Solutions we try to respond to all applications personally, however, due to the high volume of applications this is not always possible. If you have not heard back from us within 72 hours, please assume that your application has been unsuccessful on this occasion.

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